Rental Service Agreement
Last updated: February 1, 2026
This Rental Service Agreement governs the rental of a luxury restroom trailer and related services provided by Coastal Throne Co. (“Company,” “we,” or “us”) to the client (“Client,” “you”) for the event described on the Client's booking and invoice. By reserving a date, paying the deposit, or completing a booking, the Client agrees to the terms below.
1. Services & Equipment.
The Company will deliver, set up, service, and remove one luxury restroom trailer as reserved, stocked with paper goods and standard amenities for the event. Any additional services (extended rental window, generator, water supply, overnight service between multi-day events, or additional travel) apply only if selected on the booking and reflected in the fees on the Client's invoice.
2. Fees & Payment.
The total rental fee, including any selected add-ons and travel, is stated on the Client's invoice, which is incorporated into this Agreement. A non-refundable deposit of fifty percent (50%) of the total rental fee is required to reserve and hold the event date. The remaining balance is due in full no later than thirty (30) days before the event date. Bookings made within thirty (30) days of the event require payment in full at the time of booking. The reservation is not confirmed until the deposit is received.
3. Cancellation & Rescheduling.
The 50% deposit is non-refundable under all circumstances. If the Client cancels, any payments beyond the deposit are refundable only if written notice is received more than thirty (30) days before the event; cancellations within thirty (30) days forfeit all amounts paid. Rescheduling is subject to availability and, if the Company can accommodate the new date, the deposit may be applied to the rescheduled event at the Company's discretion.
4. Site Requirements & Client Responsibilities.
The Client is responsible for ensuring the delivery site is accessible and suitable: a firm, reasonably level surface; a clear, unobstructed path wide enough for the trailer and tow vehicle; and adequate space for placement. The Client must confirm whether water and standard power are available on site, or select the water supply and/or generator add-ons. The Client is responsible for obtaining any venue permissions, HOA approvals, or permits required for placement. If the site is not ready or accessible on arrival and the Company cannot reasonably place the trailer, the event is treated as a same-day cancellation and no refund is due.
5. Delivery, Setup, Service & Pickup.
The Company will deliver and set up before the agreed start and remove the trailer after the event within the agreed windows. For multi-day events, overnight service (pump-out, restock, and reset between event days) applies only if selected and included in the fees. The Client must ensure site access during the delivery and pickup windows; delays or standby caused by site access may incur additional charges.
6. Use, Care & Damage.
The trailer must be used only for its intended purpose. The Client is responsible for the conduct of guests and for any damage beyond normal use, including but not limited to damage from misuse, vandalism, improper items placed in fixtures, or interior soiling requiring more than standard cleaning. The Client agrees to pay the reasonable cost of repair, replacement, or additional cleaning. Smoking, illegal substances, and tampering with equipment or plumbing are prohibited inside the trailer.
7. Weather & Force Majeure.
Fees are not refundable due to weather. The Company will make every reasonable effort to deliver and service in all conditions. However, the Company is not liable for delay or failure to perform caused by circumstances beyond its reasonable control, including severe weather, road or venue closures, flooding, impassable site conditions, accidents, or acts of God. Where possible, the Company will work with the Client to reschedule.
8. Assumption of Risk, Liability & Indemnification.
The Client uses the trailer and its facilities at their own risk and is responsible for the safety of their guests on and around the equipment, including the steps and entry. To the fullest extent permitted by law, the Company is not liable for any injury, illness, loss, or property damage arising from the event or the use of the trailer, except to the extent caused by the Company's gross negligence or willful misconduct. The Client agrees to indemnify and hold the Company harmless from any claims, damages, or costs arising from the event or the Client's or guests' use of the equipment. The Company's total liability under this Agreement is limited to the total amount paid by the Client for the rental.
9. Insurance & Venue Requirements.
The Client is responsible for confirming and satisfying any insurance or certificate-of-insurance requirements imposed by their venue, and for any event or homeowner liability coverage the Client wishes to carry for their guests and property.
10. Entire Agreement & Governing Law.
This Agreement, together with the Client's invoice, is the entire agreement between the parties and supersedes any prior understandings. Any changes must be made in writing and agreed by both parties. This Agreement is governed by the laws of the State of Maine. If any provision is found unenforceable, the remaining provisions stay in effect.
For questions, contact Coastal Throne Co. at 207-841-5627 or coastalthroneco.com.